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Stay Informed Before You Buy an Office Copier

Did you start a new business, or are you interested in getting your first copy machine for the office? You may be tempted to buy the first high-end model you come across without weighing various options you could make along the way. Making an uninformed purchase might feel good at first, but you need to consider all kinds of factors before taking the plunge.

Office Space Copier is here to help you navigate the copy machine purchase process. Here are 5 things you should know before you buy your next office copier.

1. The Disadvantages of Buying

Buying an office copier (instead of leasing or renting) does have its advantages. Obviously, the pride of ownership is one thing, and you won’t have to pay interest to lease your equipment out either. However, buying a copy machine isn’t for everyone.

For small businesses, the initial expense of buying an office copier can add more financial strain than is needed. Also, buying the latest copier with all its bells and whistles is always great initially. However, if you’re a multi-site business or you constantly want the latest technology and copying standards, buying multiple copiers in a short timespan may not be preferable.

Buying a copy machine is still great. You just have to consider if it’s the best decision right now.

2. The Power of Negotiation

When you’re planning to buy a copy machine, negotiating can be powerful. You can set yourself up for logistical success for years to come. Fail to negotiate, however, and you could end up losing lots of money in the event of maintenance, faulty copiers, or other scenarios.

Here are some basic things you should negotiate when purchasing a new copier:

  • A 3 year warranty on the equipment if you have a maintenance agreement
  • No annual increases on maintenance agreement
  • Add a performance guarantee to your paperwork and have both parties sign off on it
  • Install, setup, delivery, and training should be included
  • 30 day cancellation with written notice

There are other items you should negotiate when purchasing a new copy machine. Visit our Buying FAQs to learn more.

3. Hidden Fees in Maintenance Agreements

Watch out—stores you purchase copy machines from aren’t exactly looking to save you money! There are 3 common hidden fees in maintenance agreements that you should be on the lookout for. These include:

  • 10% annual increases
  • Travel fees for each service call made
  • Shipping fees for toner and other supplies

When you’re aware of common hidden fees, you can be equipped to negotiate them out.  

4. Quarterly Reviews Can Help

Want to save more money with your copy machine? Ask for quarterly reviews on your allotment of copies. This can help you cut costs if you find you can decrease your allotment later. This comes especially handy if you’re part of a seasonal organization like a school or specialized business where work slows down during the summer or another timeframe.

Buy an Office Copier With Tact and Confidence

Need more help buying the right copy machine for your business? Contact Office Space Copier for guidance when you need it most. We’re here to help!